With the summer months fast approaching, universities, language schools, and educational tour operators across the UK are preparing to welcome a new wave of international and domestic students. Whether it’s for summer schools, educational tours, or enrichment programmes, getting large student groups from one place to another smoothly and safely is a top priority and one that often brings its own set of logistical challenges.

At INTX, we understand the complexities involved in organising transport for large student groups. Having managed thousands of student movements across the UK and Ireland, we know what it takes to deliver a seamless and stress-free experience for both organisers and students.

The Challenges of Student Group Transport

Organising transport for educational groups, especially when dealing with high volumes, is no easy task. Flight delays, last-minute changes, differing arrival times, and the sheer number of passengers can quickly create chaos without proper planning.

There’s also the added pressure of providing a high-quality experience. For international students especially, the first few days in the UK can set the tone for their entire stay. That means everything from the coach they board at the airport to the driver who greets them needs to reflect professionalism, safety, and hospitality.

Why Early Planning Matters

As with any large-scale operation, early planning is key. Coaches, minibuses, and executive vehicles get booked up quickly during the busy summer season. Leaving arrangements until the last minute can result in limited availability, higher costs, and fewer options for accommodating group size or specific requirements.

Working with a transport partner like INTX ensures access to a wide, trusted network of suppliers across the UK and Ireland. We advise our clients to get in touch as early as possible so that we can reserve the best-fit vehicles, tailor the logistics to their exact needs, and build in flexibility for any inevitable last-minute changes.

A Proven Example: Transport for Twin Group Summer Schools

In 2024, we had the opportunity to manage transport for over 2,000 students attending Twin Group’s summer programmes across eight centres in the UK and Republic of Ireland, including London, Edinburgh, Gloucester, Sandhurst, Dublin and Eastbourne.

Our support included:

• Coordinating airport arrivals and departures across multiple dates and locations.

• Organising more than 250 day excursions to destinations such as Cambridge, Stonehenge, and Bournemouth.

• Providing a 24/7 support team, including multilingual assistance and an on-site coordinator embedded within Twin Group.

Thanks to advanced scheduling systems and clear communication with all parties, we successfully handled over 10,000 passenger movements throughout the season. The feedback we received highlighted how our attention to detail and responsiveness made a significant difference to the student experience.

What to Look for in a Transport Partner

When selecting a transport provider for student groups, reliability and experience are essential. At INTX, our clients benefit from:

• National coverage across the UK and Ireland.

• A vetted supplier network for all vehicle types.

• Fully compliant vehicles and professional drivers.

• 24/7 operational support and on-the-ground coordination when needed.

• Transparent communication and dedicated account management.

These are the foundations that allow organisers to focus on the student experience while we take care of the logistics behind the scenes.

Get Ready for Summer

As demand rises and calendars fill up, now is the time to begin conversations about transport. Whether you’re managing a single summer centre or overseeing a multi-location programme, early engagement allows us to build the most effective, tailored transport plan for your needs.

To learn more about how INTX can support your summer programme, get in touch with our friendly team or explore our case studies to see how we’ve helped clients deliver exceptional student experiences.

Let’s make this summer the smoothest yet for you and your students.